Modern technology gives us many things.

The Ultimate Office Supply Checklist: Everything You Need for a Productive Workspace

When it comes to setting up an office, having all the supplies you and your team need to be productive is a critical factor. Although most office supplies are simple, without them the day-to-day running of your business can be adversely affected, your staff can become frustrated, and their tasks disrupted.

This is why it’s handy to have a checklist to stay on top of your office’s needs. Depending on the type of business you do, you may need some specialist items, but most offices require the same basics. Read on for a comprehensive office supply checklist. 


Pens, pencils, highlighters, and markers are essential for note-taking, brainstorming, and making to-do lists. Make sure to have a variety of colours and types of writing instruments available to suit different tasks and preferences.

Sticky notes and flags 

These small but versatile supplies can be used for reminders, bookmarks, or labelling files or folders. They come in a variety of colours and sizes and can be easily moved or removed without leaving a residue.

Notepads and notebooks

Having a dedicated notebook or notepad for taking notes, jotting down ideas, or keeping track of tasks can help you stay organised and focused, and aids memory retention and productivity. Choose one with a sturdy cover, perforated pages, and an easy-to-read format.

Desk organisers

A desk organiser can help keep your workspace clutter-free and prevent important papers or supplies from getting lost. Choose one with different compartments or drawers for storing pens, papers, and other small items.

File folders and binders

File folders and binders are essential for organising paperwork, reports, or other documents. Use different colours or labels to easily identify different projects or topics.

Desk lamp

Good lighting is essential for a productive workspace, and a desk lamp can provide extra illumination and reduce eye strain. Look for one with adjustable brightness and direction to suit different tasks.

Stapler and hole punch

These basic office supplies are essential for keeping documents and reports organised and easy to read. Choose a stapler that can handle multiple pages and a hole punch with adjustable holes to fit different sizes of paper.

Printer and scanner

A reliable printer and scanner can help you work more efficiently and reduce the need for paper copies, as well as save your employees a trip to the print shop. Printers come in all shapes and sizes, so it’s easy to find a suitable model for your needs. Look for one that can handle a variety of paper sizes and types and can scan documents quickly and easily. 

Whiteboard and markers

A whiteboard can be a useful tool for brainstorming, making to-do lists, or visualising ideas. Choose one with a sturdy frame and markers that are easy to erase and don’t leave stains.


If you work in a noisy environment or need to concentrate on a task, headphones or earbuds can help block out unwanted distractions and create a more focused atmosphere.


A calculator is an essential tool for any office, whether you need to crunch numbers for a report or balance your budget. Choose one with a clear display and easy-to-use buttons.

Mouse and keyboard

A comfortable mouse and keyboard can help reduce strain on your hands and wrists and improve your typing speed and accuracy. Choose one that is ergonomically designed and easy to use.

Bits n bobs

Staying hydrated is essential for maintaining focus and energy throughout the day, so a reusable water bottle on your desk will not only quench your thirst, it will do the environment good as well. With all the electronic devices and chargers we use in modern offices, a power strip is an essential tool for ensuring that you have enough outlets to keep everything running smoothly. And it’s nice to personalise your workspace with items that inspire and motivate you, such as photos, artwork, or plants. These small touches can help create a more welcoming and productive environment.

Having the right supplies can make all the difference in creating a productive office. By investing in these essential items, you can stay organised, efficient, and focused, and create a workspace that inspires and motivates you.