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How to Choose the Right MultiFunction Printer for Your Business   

Buying a new printer can be difficult due to the detailed technical specifications and the hundreds of models available. However, finding the best multifunction printer for your needs is crucial. With just a little extra work, you can save money not just on the printer but also on consumables and maintenance over time. Here’s how to get going.

Why Do You Need Multifunction Printers?

Multifunction printers can fax and scan to email, USB drives, and cloud-based applications and merge the features of printers and colour copiers. They are built to satisfy varied printing needs, lowering supply costs with greater efficiency. They can be bought or leased, and most versions come with a variety of accessories.

Multifunction printers link to your Wi-Fi service and offer various functions to satisfy your sophisticated printing and copying standards. When you buy a printer that’s compliant with your hardware, you can take care of all of your business’s printing and copying concerns in one purchase.

Inkjet vs. Laser

For companies who don’t have a high number of printing jobs or print a few documents at a time, an inkjet is a cost-effective choice. It’s also the perfect choice for businesses that need coloured printing and high-resolution pictures, such as media agencies, advertisers, and real estate companies. Businesses with limited space can choose an inkjet printer over a laser printer since inkjet printers are more compact.

What If You Have Large Print Jobs?

On the other hand, a laser printer can offer you the best value for the money if you have large print tasks that are all black text with limited graphics. A laser printer allows for high-volume printing at rapid rates – even low-cost laser printers will print up to 20 pages per minute– meaning no one has to wait for documents to print. The performance is also good, with clear text and smoother lines, but the picture quality isn’t excellent.

Ink vs. Toner

Inkjet printers use liquid ink instead of powdered toner in laser printers. Remember the expense of toner or ink over the lifetime of the MFP you purchase or lease while choosing between the two. Learn how many pages each refill or batch will last and how much supplies will cost. Third-party ink refills are another option, be sure the ink is congruent with your printer; certain printers only work with their brand’s patented ink.

Monochrome vs. Color MFPs

Since monochrome printers only use one cartridge: black, they are usually less expensive than colour printers. In comparison, colour printers need four different cartridges: black, cyan, purple, and magenta.

If you have to buy one refill at a time instead of four, the supply costs would be lower. Colour photographs are more attractive than monochrome images, but you must balance the expense reduction against the effect on your branding and customers.

Buying vs. Leasing

You may purchase or rent an MFP, and all have advantages and disadvantages in terms of tax benefits, repairs, depreciation, and prices.


Toner, drums, and all components and servicing and upgrades are all included in the typical digital copier service agreement. These arrangements are intended to relieve office managers and staff of severe concerns about toner amounts and the machines’ long-term efficiency.

Rollers, cleaning blades, and other wear-and-tear sections are usually covered. Unfortunately, each dealer’s definition of “parts” varies, so make sure you have a complete list of parts covered before you purchase.

Key Features

It’s a brilliant idea to analyse the main features of different models before deciding on a multifunction printer for your small firm. Here is some factor to look about when shopping:

Print Speed

When choosing an MFP, print speed is among the essential features to consider. On spec sheets, “ppm” stands for “pages per minute.” Search for a printer that will keep up with your production schedule. If you do not print in large quantities, a slower speed will suffice.

Micro-businesses should print a minimum of 20 to 25 pages per minute (ppm), and small to midsize companies (SMBs) with average printing requirements should print at a minimum of 40 to 45 pages per minute (ppm).

Paper Capacity

The paper capability of a printer (often described as “tray” or “cassette”), and the sizes of paper it will print on, can be found on the printer’s spec sheet.


Auto paper feeders and duplex scanning aren’t available on all scanners. You’ll need to verify the scanner’s resolution on your phone. Six hundred pixels would suffice for simple text scanning, but 4800 pixels would suffice for graphics.

Now you are aware of everything that you need to get a great deal on a multifunction printer. What are you waiting for then? Buy a printer that doesn’t just match your needs but offers you a unique experience.